Automation and AI systems that eliminate repetitive work

Sound familiar?

I build scalable systems that cut manual work, reduce errors, and give you clarity. You get a clean end-to-end system without spending months trying to duct-tape tools together.

Who this is for

What I build

End-to-end systems using automation and AI tools:

Examples of work

Client Onboarding

A marketing agency onboarded clients manually via forms, email, Slack, and CRM. I rebuilt the process in Make to track each onboarding step, flag missing items, send reminders automatically, and post updates to Slack. Time spent per client dropped 80%, missed steps went to zero.

Applicant Screening

A strategy consultancy screened analysts using a manual and inconsistent process. I built a workflow using Typeform for intake, Apps Script to send assessments, GPT for scoring, and Airtable to track progress through stages. Only qualified, scored applicants reached reviewers, saving days of admin work.

Operations Dashboards

An import/export firm used six spreadsheets to track operations. I built Looker Studio dashboards pulling from Sheets, CRM, and freight tools. The system highlights delays automatically and removes the need for manual updates.

AI-based Document Processing

For a consulting firm handling market research, I developed AI prompt chains using GPT to extract, classify, summarize, and tag key insights from PDFs and long-form docs. Manual review time dropped significantly and reuse of research improved.

Slack Assistant

As co-founder of Stratbot Junior, I built a conversational assistant in Slack for structured business information. It indexed, ranked, and surfaced internal knowledge. The tool was later acquired by a business intelligence firm.

Operational Dashboards

For a strategy team managing multiple concurrent initiatives, I implemented dashboards in Google Data Studio pulling data from Sheets, forms, and CRM entries. Key metrics and blockers were now visible at a glance, replacing manual status checks and sync calls.

Market & Competitive Research

At a digital strategy consultancy, I led internal automation efforts for market and competitive research. I built workflows that scraped, cleaned, and classified datasets, then standardized report formatting across projects. Deliverables became faster and more scalable.

Partner Research

A company needed a faster way to research potential partnerships. I built a custom app that takes a research brief, generates structured queries, pulls results from APIs, and extracts key data from target websites. This system streamlined partner discovery and qualification.

Knowledge & SOP Hub

At a digital agency undergoing rapid growth, I set up a Notion workspace with SOPs, checklists, and how-to guides. This cut onboarding time and reduced errors caused by undocumented processes.

Statements of Work

A service business struggled with manually preparing statements of work. I built an automation using Google Apps Script that generated draft Google Docs based on selected services, pricing, and client data, then emailed them for feedback. This cut down prep time and improved client engagement.

AI Model Benchmarking

An operations finance SaaS company needed better training data for its predictive AI. I sourced benchmarking data segmented by industry, company size, and revenue. The enriched dataset led to more actionable insights and stronger product performance.

Technologies I work with

I build inside your stack or recommend better tools. Below is a small selection of tools I've worked with.

How we can work together

Done-For-You Build: I scope, build, test, and deliver a working system with docs and training.

  1. We review your current process
  2. I map out a better flow
  3. I build and test the automation using the tools that fit your team
  4. You get a working system, documentation, and training if needed

Embedded Support: I join your Slack, build inside your stack, and support you as you grow.

What You Can Count On

Lifetime Work Guarantee
My work comes with a lifetime guarantee. If an automation I’ve built gives you trouble due to an error in logic or implementation, I’ll fix it at no cost. You don’t have to worry about chasing me down or getting billed twice.

Free Audits and Estimates
If you’re not sure where to start, I’ll review your existing workflows and give you a practical assessment free of charge. You’ll get a clear explanation of what’s possible and what it would take, with no pressure to move forward.

Insured Contractor
I carry active liability insurance as a contractor. When you bring me into your business, there’s protection behind the work.

Respect for Your Confidentiality
I treat every project and conversation as confidential. NDAs are available, and I’m happy to sign yours – or provide one.

Let's go!

If you're losing time to manual, repetitive work – or you want a more consistent process – I’ll be glad to help. I'm a huge automation enthusiast and I look for ways to automate and otherwise optimize processes everywhere. If you need something built once or someone to support your team long-term, call me and tell me what’s not working. I’ll suggest where to start. Get in touch now.

Vlad Frolov
(469) 283‑8448
Irving, Texas